Headlines:
Applied Tips:
Additional Links:
applied tips : april 2007
microsoft powerpoint : saving to the web
One of the best ways to reach people and present your information to a large audience is through the World Wide Web. Realizing this opportunity to use a PowerPoint presentation in yet another venue, Microsoft has included a feature that saves your presentation so that it can be easily uploaded onto the Web and viewed as a Web page.
How it works
If you're not familiar with Web pages, you should first know how they work. Each file used in a Web page is saved in a separate file. In PowerPoint, all the pictures, formatting and text that you see when you view the slide show are saved in a single file. But on the Internet, pictures and text are saved in separate files. For example, a slide that has text and two pictures would be converted into three files to be viewed on the Internet.
Confused yet? If so, that's okay: PowerPoint sets everything up pretty well when you save a presentation as a Web page.
Saving as a Web page
Saving a presentation as a Web page is incredibly simple, because PowerPoint does most of the work.
Select File > Save as Web Page from the menu. The Save As dialog box appears. Usually you will want to specify other options to determine what should appear in your presentation and how it will look when viewed in a Web browser. You can set these options by clicking the Publish button. Let's try it.
Click the Publish button. The Publish as Web Page dialog box appears, as shown below. The Publish as Web Page dialog box lets you specify which parts of the presentation you want to publish, and specify how your presentation will look when viewed in a Web browser.
After you've chosen the publish options, tell PowerPoint which presentation you want to save as a Web page. Click the Browse button, navigate to the file you want to use, enter a name in the File Name box and click OK.
You should also specify the Web page title, which appears in the title bar of the Web browser. Click the Change button, enter a title and click OK.
Finally, make sure the presentation is compatible with browsers once it is published.
Click the Web Options button. The Web Options dialog box appears. There is a lot to take in here: the table below briefly describes the focus of each tab in the dialog box. Click OK when you're finished setting your Web options.
Once you've established all the different settings and options, you're ready to publish the presentation as a Web page!
Click Publish. PowerPoint saves the presentation as a Web page and displays it on your computer's default Web browser.
Navigating through the presentation is easy: click the link below to use the diagram as a guide.
Remember, at this point the presentation is only viewable from your computer. You still have to upload all the files from the presentation onto the Web... this can be your public website or your private intranet (if you have one).
Web Options
Clicking "Web Options" when publishing as a Web page will enable you to change a variety of settings to optimize your website. Here's a list of what they do:
General - Set general options, such as whether the Web page should include slide navigation controls and animation effects, or if graphics should be resized so that they appear in proportion with the rest of the Web page.
Browsers - Specify the Web browser and options whose features you want to support in the Web page. Generally, the default browser option should be Microsoft Internet Explorer 4.0, Netscape 4.0, or later.
Files - Unlike PowerPoint presentations that store multiple pages and graphics in a single file, Web pages store their information in several files.
Pictures - Specify the screen size that you want for the monitor on which Web pages will be displayed. The screen size that you specify can affect the size and layout of images on Web pages. As of this writing, most computers have a screen size of 1024 x 768, but older desktops and some older laptops will be running 800x600.
Encoding - If you're using foreign characters, select the language code that you want to use when you save the Web page.
Fonts - If you're using foreign characters, specify the character set that is used to encode the file.
schedule a class on powerpoint
Request an on-site PowerPoint class from Applied Office. Sessions are priced per hour, not per person, and your employees will be creating amazing slideshows in no time! Learn more here
quick reference card
Get the Quick Reference Card on Microsoft PowerPoint! Download it for free and print it on your own printer. You might even want to laminate it.